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Facility Coordinator
Fort Collins, CO
Job Description
Provide general overall FM services including continuous monitoring of facility. Work with Facility Manager and Assistant Facility Manager to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests, escort vendors, oversee the CMMS system and service/construction contracts, and processing of accounts payable and accounts receivable.
Job Responsibilities
Administrative Function:
Assist Facility Management Team with tactical planning for the team's goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
40-60%
Communication and Relationship Coordination :
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
40-60%
Compliance:
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
20-40%
Knowledge, Skills & Abilities
Education/Training:
Associates degree in facilities management, building, business or other related field
2+ years experience with facility or property administration
Years of Relevant experience:
2+ years experience with facility or property administration
Skills and Knowledge:
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Other Abilities:
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Strong organizational skills and collaborative style
Physical work requirements and work conditions:
Ability to lift and move up to 50 lbs
Scope
Expense Management Responsibility:
- None
Revenue Generation Responsibility:
- None
Management Responsibility :
- None
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Responsibilities
Administrative Function:
Assist Facility Management Team with tactical planning for the team's goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
40-60%
Communication and Relationship Coordination :
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
40-60%
Compliance:
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
20-40%
Knowledge, Skills & Abilities
Education/Training:
Associates degree in facilities management, building, business or other related field
2+ years experience with facility or property administration
Years of Relevant experience:
2+ years experience with facility or property administration
Skills and Knowledge:
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Other Abilities:
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Strong organizational skills and collaborative style
Physical work requirements and work conditions:
Ability to lift and move up to 50 lbs
Scope
Expense Management Responsibility:
- None
Revenue Generation Responsibility:
- None
Management Responsibility :
- None
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
2+ years
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